The Board is governed by the 2007 Bylaws of the Eastmoreland Neighborhood Association with clarification and interpretation where the current Bylaws fail to provide clear guidance. In spring of 2018, the ENA board of directors appointed a committee to review the 2007 bylaws and to research and propose needed corrections and revisions to the 2007 bylaws of the Association. The 2007 bylaws are ambiguous, impractical, and not in compliance with the law in several areas.
Revisions to the bylaws may only be adopted by two-thirds of the members voting in the Annual Meeting in May of each year. The vote on the proposed 2018 Bylaws was very close. Out of 418 valid ballots cast there were 273 in favor, 115 opposed, and 30 left blank.
As we look forward, the process and documents from 2018 are available for review below.
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We recommend you review the bylaws documents in the following order:
- Review the existing 2007 bylaws (File 1).
- View the slides (File 2). This document explains:
- The goals for the revision process
- Charts the reorganization of the bylaws
- Highlights significant changes for each proposed article
- Read the finalized recommended bylaws (File 3).
- Review the compilation of eight comments received and how the Bylaws Taskforce addressed each (File 6).
If you would like to drill down on the proposed changes, (File 4 – version 2.0; and File 5 – version 3.0) provide more detailed information. Please start with File 5 (the most recent changes). These documents track changes by: showing deletions of the original language indicated with a strike-through; highlighting additions indicated by underlined text; and includes commentary in the right margin with brief explanations as to why proposed changes were made.
Changes to the bylaws can only be made at an all member meeting of the Association by a two-thirds majority vote of those present. The bylaws were last updated in 2007 and although several efforts have been made to address the deficiencies none were completed. These bylaws are being developed with a level of careful scrutiny by a committed team of five in addition to multiple reviews by the Board.
The goals for the update include aligning the 2018 bylaws with Oregon law and making them easy to read and efficient for our neighborhood association to use. The drafting process included several options for the Board to consider based on the few comments received from our neighbors around two questions: term limits for Director positions and participation in Committees of the Board. The Board chose to add term limits and to retain the role of committees that aligns with the Articles of Incorporation as well as ONI recommendations.
The intent of the update is to be neutral in terms of the rights and responsibilities of the neighborhood association and its members. The statutory requirement for members to opt-in to the association is an Oregon statute requirement for membership.
Thanks for taking your time to understand and improve out Association bylaws.