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ENA Board Meeting, Thursday, June 20th, 7-9 PM, Reed College, Elliot Hall, Rm. 416

7:00 Sign-in and introductions (5 minutes)

7:05 Approve Agenda (5 minutes)

7:10 Review and approve minutes from May and June Special Meeting (5 minutes)

7:15 Housekeeping: Bylaws and Communications Policy (10 minutes)

7:25 Albina/Brooklyn Railyard Relocation follow-up –– Kristiana Nelson (15 minutes)

7:40 PDX Casino Night –– Jason Gregory (10 minutes)

7:50 Update: 4th of July –– Steve Calderaro (10 minutes)

8:00 Update: Portland Marathon –– Kristiana Nelson (15 minutes)

8:15 Neighborhood Associations Rock –– Kristiana Nelson (5 minutes)

8:20 Committee Reports

  • Communications Committee –– Payne/Nelson (5 minutes)
  • Tree Committee –– Catherine Mushel (5 minutes)
  • SEUL Board Report –– Kristiana Nelson (5 minutes)
  • SEUL Land Use and Transportation Report –– Lila Brightbill (5 minutes)
  • Historic District Update –– Kristiana Nelson (5 minutes)

8:55 Adjourn

2019 ANNUAL MEETING OF THE MEMBERS AND BOARD ELECTION

When and where will the voting take place?

On Thursday, May 16th, 2019 6-9PM at Reed College, Vollum College Center, Lecture Hall.                                         

How long will the voting period be open?

You may cast your ballots between 6pm – 9pm. You do not have to attend either the Board meeting or the Membership Meeting to vote, but you must show up in person in order to receive a ballot.

Who is eligible to vote, and how do I prove I’m an eligible member?

Persons (not legal entities) over the age of 18 are eligible to be a member. This includes renters, home owners, non-resident property owners, students, and resident business/institution. Members wishing to vote must present a valid photo ID with home address in order to receive a ballot

Will each trust on a property be entitled to a vote?

No. If you own one Eastmoreland property, or multiple properties, or are named on one thousand trusts, you still are eligible to receive only one (1) ballot.

Why is the board not allowing for 24-hour voting?

24-hour voting is not and has not been considered as an option for ENA elections to date. There are no provisions for extended voting in our current or proposed bylaws, and no means by which we can secure the sanctity of the vote over a 24-hour period.

Who runs the election and counts the votes?

Southeast Uplift (SEUL) staff will be present to oversee ENA volunteers conducting voter registration. ENA’s Election Committee organizes registration volunteers and logistics. Southeast Uplift sta will secure and verify ballots, count votes, and announce the results in
the days after the election. All records of the voting process will be securely retained at the SEUL office.

Can I volunteer to help run the election?

Yes! Contact Election Chair, George Bengston, to sign up as a volunteer. gwbengtson@gmail.com

What am I voting on this year?

Members are voting on the proposed Bylaw revision, and on candidates for open positions on the board. All voting will be by numbered paper ballots. Ballots will include the names of candidates provided by the Nominating Committee as well as space for write-in candidates if recognized.

There are seven board positions open. Each member will be able to vote for up to seven
candidates. Candidates receiving a majority of votes will be elected for a three-year term
(2019-2022).

Voting for more than seven (7) candidates will disqualify your ballot from being counted.

Will the ENA be providing a copy of the revised bylaws with the proposed changes clearly identified?

Yes, the proposed changes are available on our website:
http://www.eastmorelandpdx.org/bylaws2018/

You will be able to view a clean version of the proposed bylaws, as well as a marked-up version explain the changes made.

Additionally, we will have copies of the final version of the proposed bylaws on-hand for review when you come to cast your ballot. However, due to the complexity of the document and the changes proposed, we strongly recommend you review the bylaws before you arrive to vote.

Can we propose amendments to the proposed bylaws during the meeting?

No. The bylaws committee provided a two-month comment period during which amendments could be proposed. That two-month public comment period is now closed. Additionally, we cannot amend Bylaws that have not been officially adopted. We will not now the elections results until SEUL has verified the final vote count which will take several days.

Why am I getting notice for two meetings on the 16th?
What is the difference between a board meeting and the member meeting?

The ENA Board of Directors will hold its regular monthly meeting. The Membership meeting will follow. The Membership Meeting is an opportunity for Eastmoreland neighbors to vote for new directors, to hear a report on Board business to date, and to share their concerns and feedback with the board and with other members of the community.

Why is it important for me to attend the member meeting?

This is your opportunity to choose who will sit on the Board of Directors for the ENA. The Board has executive power – the ability to make decisions and take actions that are important to you.

How do I request a topic for discussion?

The Member Meeting Agenda will open for member suggestions in early May. If you miss the call for agenda requests, and you would like to add a topic for discussion, you may request to do so at the beginning of the Membership Meeting. Additions to the agenda require a vote of affirmation by the board and will be contingent on the time remaining
after previous topics are considered.

Can I propose changes to the agenda at the meeting?

Yes, members may request that a topic be added to the agenda, time allowing. The board will vote to approve the final agenda and may accept new topics for discussion if time allows.

Items that are requested for the agenda at the May 16th meeting are not guaranteed time for discussion. They will be included if time allows.

Are there any criteria for topics of discussion? Topics of discussion must be on the agenda. Member comments during the meeting must direct their comments to the chair; must be relevant to the agenda item; and members
must be respectful to other participants — or the speaker may risk being called out of order and asked to cede the floor.

Do I have to be present to vote on topics at the meeting?

There will be no vote held during the meeting. All voting will take place in the lobby outside the lecture hall. The membership is not empowered to vote on matters other than the proposed bylaws and director positions. The Membership meeting is not a legislative body and does not have executive authority, so members may not make motions or call a vote during the Annual Membership Meeting.

How much time will be allotted for discussion of speciopics?

The Chair will determine how much time each member may hold the floor during discussion depending on the time remaining, and on how many people indicate their desire to speak.

Will members be allowed to speak during the meeting?

Yes, we encourage members to participate during the Annual Membership meeting. However, all members are expected to participate in good faith by abiding the rules of order, recognizing the authority of the chair, and ceding the floor when time or rules dictate.

Will we hear from the candidates during the member
meeting?

No. Time does not allow for each candidate to give a speech during the meeting.

Can board nominations be made from the floor?

Yes. Nominations will be accepted from the floor with three signatures of member support. Nominees meeting the criteria will be accepted as write-in candidates on the paper ballot.


100 Trees for 100 Years: Planting the first 100 to Thrive

Planting 100 trees is the first step in a street tree succession plan– a campaign to unite the neighborhood and foster community norms and inspire individual actions that will sustain an optimal street tree canopy through time—preserving valuable existing trees, filling empty planting spaces, and replacing dead, dying, or dangerous trees.  Overall, the plan is based on best practices as defined by professional municipal arborists.  It also includes education and outreach to neighbors, and the selection and purchase of choice nursery stock.  The aim is not only to plant trees, but also to create strategies that ensure that property owners, whatever their personal preferences, now and in the future, act in the interests of the community’s canopy—making sure not only these first 100 trees but also successive hundreds thrive for their life-spans—100 years and more. 

Scope of planting campaign

The target audience is comprised of individuals who own individual properties that will change hands over the lifetime of the trees.  Since the Eastmoreland Golf Course and Reed College are expected to remain in city and college ownership, respectively, the campaign focuses on the residential portion of Eastmoreland as its geographic area.  The target tree spaces are those in non-development covered by the programmatic planting permit that Urban Forestry issues to Friends of Trees, our partner in the planting. 

Actions in the campaign—

The first planting of the 100 trees will require three main efforts leading up to the planting.

  1. Education and Outreach efforts, including, but not limited to the following mentioned by past and current board members:
    1. presentations regarding available trees
    1. 4th of July outreach
    1. newletter articles, person-to-person conversations
    1. strategies and materials to make sure maintaining the trees becomes the neighborhood norm
  2. Research and funding with which to secure the trees on the lists endorsed by the neighborhood.
  3. Tree lists, specific to the neighborhood, which are designed to change when conditions warrant based on the following organizational principles: 
    1. Diversity metric used by municipal arborists nationwide:  no more than 5% of one species, 10% of one genus, and 20% of one family in a population of trees to reduce risks, or replacement on the list when pests and diseases or a failure to thrive threatens a tree type
    1. Right tree-right place metric used to ensure that long-lived trees with as large a canopy volume as possible are planted in appropriately sized in-ground and overhead spaces 
    1. Division of the neighborhood into north-south and east-west lists that we adopted in response to the ENA board wishing to honor original planting decisions.

Addendum:  Tree Lists

Recommended Trees for East-West Streets
Common Name of Tree Genus, Species (Family) Height x Width (note)
8′ & wider strip, no high-voltage wires
Accolade Elm Ulmus japonica x Ulmus wilsoniana ‘Morton’ (Ulmaceae) 70 x 60′
Tulip Tree Liriodendron tulipfera (Magnoliaceae) 80 x 40′
Western Red Cedar Thuja plicata (Cupressaceae) 100 x 30′
8′ & wider strip with high-voltage wires (same entries as 6 – 8′ strip with high-voltage wires)
American Hophornbeam Ostrya virginiana (Betulaceae) 35 x 35′
Cascara Rhamnus purshiana (Rhamnaceae) 30 x 25′
Lavelle Hawthorne Cratageous x lavallei (Rosaceae) 30 x 25′
6 – 8′ strip, no high-voltage wires
Kentucky Coffee Tree Gymnocladus dioicus ‘Espresso’ (Fabaceae) 60 x 40′ (male, no seeds)
London Plane Platanus x acerifolia ‘Columbia’ (Plantanaceae) 60 x 35′
Willow Oak Quercus phellos (Fagaceae) 50 x 35′
6 – 8′ strip with high-voltage wires
American Hophornbeam Ostrya virginiana  (Betulaceae) 35 x 35′
Cascara Rhamnus purshiana (Rhamnaceae) 30 x 25′
Lavelle Hawthorne Cratageous x lavallei (Rosaceae) 30 x 25′
4 – 5.9′ strip, no high-voltage wires
Bamboo Leaf Oak Quercus myrsinifolia (Fagaceae) 40 x 30′
Dove Tree Davidia involucrata (Cornaceae) 60 x 30′
Forest Green Oak Quercus frainetto ‘Schmidt’ (Fagaceae) 50 x 30′
4 – 5.9′ strip with high-voltage wires
American Hophornbeam Ostrya virginiana (Betulaceae) 35 x 35′
Bay Laurel Laurus nobilis (Lauraceae) 30 x 20′
Cascara Rhamnus purshiana (Rhamnaceae) 30 x 25′
3.0 – 3.9′ strip with or without high-voltage wires
Crape Myrtle Lagerstroemia indica (Lythraceae) 20 x 20′
Japanese Snowbell Styrax japonicus (Syracaceae) 25 x 25′
Japanese Tree Lilac Syringa reticulata (Oleaceae) 25 x 20′
Recommended Trees for North-South Streets
Common Name of Tree Genus, Species (Family) Height x Width (note)
8′ & wider strip, no high-voltage wires
Dawn Redwood Metasequoia glyptostroboides (Cupressaceae Sequoiodeae) 75 x 30′
Douglas Fir Pseudotsuga menziesii (Pinaceae) 100 x 40′
Hogan Cedar Thuja plicata ‘Hogan’ (Cupressaceae) 100 x 20′
8′ & wider strip with high-voltage wires (same entries as 6 – 8′ strip with high-voltage wires)
Chinese Pistache Pistacia chinensis (Anacardiaceae) 30 x 30′
Persian Ironwood Parrotia persica (Hamamelidaceae) 35 x 20′
Pink Dawn Chitalpa Chitalpa tashkentensis ‘Pink Dawn’ (Bignoniaceae) 25 x 25′
Sweetbay Magnolia Magnolia virginiana ‘Jim Wilson’ (Magnoliaceae) 30 x 35′
6 – 8′ strip, no high-voltage wires
American Yellowwood Cladastrus kentuckea (Fabaceae) 45 x 40′
Heritage Birch Betula nigra ‘Heritage’ (Betulaceae) 50 x 40′
Shumard Oak Quercus shumardii (Fagaceae) 50 x 40′
6 – 8′ strip with high-voltage wires
Chinese Pistache Pistacia chinensis (Anacardiaceae) 30 x 30′
Persian Ironwood Parrotia persica (Hamamelidaceae) 35 x 20′
Pink Dawn Chitalpa Chitalpa tashkentensis ‘Pink Dawn’ (Bignoniaceae) 25 x 25′
Sweetbay Magnolia Magnolia virginiana ‘Jim Wilson’ (Magnoliaceae) 30 x 35′
4 – 5.9′ strip, no high-voltage wires
Dura-Heat River Birch Betula nigra ‘Dura-Heat’ (Betulaceae) 40 x 30′
Pacific Madrone Arbutus menziesii (Ericaceae) 40 x 35′
Turkish Filbert Corylus columa (Betulaceae) 40 x 30′
4 – 5.9′ strip with high-voltage wires
Chinese Pistache Pistacia chinensis (Anacardiaceae) 30 x 30′
Persian Ironwood Parrotia persica (Hamamelidaceae) 35 x 20′
Pink Dawn Chitalpa Chitalpa tashkentensis ‘Pink Dawn’ (Bignoniaceae) 25 x 25′
Sweetbay Magnolia Magnolia virginiana ‘Jim Wilson’ (Magnoliaceae) 30 x 35′
3.0 – 3.9′ strip with or without high-voltage wires
Butterflies Magnolia Magnolia acuminata ‘Butterflies’ (Magnoliaceae) 20 x 15′
Fragrent Snowbell Styrax obassia (Styracaceae) 35 x 35′ (flowers hidden)

ENA Board Meeting, Thursday, March 21st, 7-9 PM, Reed College, Elliot Hall, Rm. 416

DRAFT AGENDA (click here for a printable PDF)

6:55      Sign-in (5 minutes)

7:00        Introductions, name placards

7:05        Approval of the agenda – Board

7:10        Approval of Meeting Notes –Review andadoption of February minutes

7:15        Tree Committee –Planting Masterplan. Tree Committee members (35min)

7:50        Bylaws Update

5.1) Clarify exception to term limits, 5.3) Clarify minimum % votes needed to be elected,                   
8.1) Clarify all meeting voting limited to elections and modifications of bylaws and A of I,
12.2)Clarify process for dispensing funds consistent with Policies and Procedures,                  
Board Decision to include on ballot.

8:10        Committee Reports

  • Nominations and Elections Committees – Rod Merrick (5 minutes)
  • Green Spaces Maintenance Funding Task Force – Clark Nelson & Allyson Peterson (5 minutes)
  • Communications Committee Report – Kristiana Nelson (5 min)
    •  Newsletter/Bulletin- eNewsletter content. Joe Dudman (5 min)
  • Schools Committee- Matt Timberlake and George Bengston(5 min)
  • SEUL Board Report –  Nelson(5 min)
  • SEUL Land  Use and Transportation Report – Brightbill(5 min)
  • Transportation/Parking/Sidewalks Krause (5 minutes)
  • Land Use Update: Rod Merrick (10 minutes)
    • RIP project – PSC vote and way forward to Council Testimony.
    • Legislative Report.
    • Historic District – update
    • Notices and requested comment from City
    • Land Use Discussion

8:55        Final Comments and Adjourn

Agenda Requests for April. To request a topic for listing on the Draft Agenda, please contact communications@eastmorelandpdx.org 14 days prior to the Board Meeting date. To receive notice of the agenda by email, please go to the ENA webpage, scroll down and enter your name and email. In accordance with our 2018 Communications Policy, this email list is used only to communicate with our members. Thank you.

Historic District Update 7/3/2018

Dear Neighbors,

The National Park Service (NPS) issued a letter dated June 29, 2018 addressed to the Oregon State Historic Preservation Office (SHPO) once again returning the Eastmoreland HD nomination to the State for prejudicial error. This is the second time that the SHPO failed to provide an accurate count of owners and objectors – this time because of the failure to discover and follow state and federal law regarding the recognition of 5,000 trust entities formed by four households. These 5,000 trusts were designed to overwhelm those in the neighborhood in support of the nomination and to make a mockery of the process of forming a historic district.

To the disappointment of many, the NPS declined to override the Oregon SHPO recommendation to count the objection trusts and provide an independent count of the legitimate objections. Instead the NPS chose to highlight the failure of the SHPO to perform due diligence in determining the validity of the trusts as legitimate entities or, if legal, legitimately empowered to represent the interests of the neighborhood district. Earlier in June, Historic Eastmoreland Achieving Results Together (HEART) filed an a Petition for Judicial Review on similar grounds.

In returning the nomination, the NPS letter highlights some 300 letters of objection to the SHPO decision including legal opinions, national and regional preservation organizations, and the National Trust. The NPS reiterates that in every respect both the SHPO and the NPS support the nomination.  Further, the NPS notes that “If the five property owners at issue had not created the 5,000 trusts, and had instead been counted as five (5) owners with five (5) objections, it appears that a majority of the private property owners would not have objected to listing.” Also included is a quote from the National Advisory Committee on Historic Preservation that recognition of these trusts “threaten to make a sham of this reasonable process and jeopardize the entire underpinnings of the National Register historic district designations.”

The full text of the NPS letter may be found on the SHPO website as follows: https://www.oregon.gov/oprd/docs/eastmoreland-nps-letter-20180629.pdf

The SHPO provided a press release July 2 concluding “The Oregon SHPO will develop a plan to respond to the NPS.” There is no time stipulated either for the development of a “plan” or a time to respond. Parallel legal actions, other historic districts impacted by the SHPO decision, and the rebuke from NPS may spur a response. Proposed adoption of the Residential Infill Project is less than a year away. Until the historic district is in place, the historic character of the neighborhood remains increasingly vulnerable including speculative demolitions on larger lots and loss of Eastmoreland’s more affordable houses.

Rod Merrick, Board President
Eastmoreland Neighborhood Association